• Success Stories

    Government of Malawi: Enhancing public fiscal management and control with IFMIS

    Overview: Industry: Government Mandate: Oversee the affairs of Malawi Presence: Lilongwe, Malawi Website: www.malawi.gov.mw     Challenges faced before implementation   There was a need for enhanced transparency and accountability in government for the purpose of improving the management of public funds.  Inadequate control over expenditure in Government  Weaknesses in the management of financial information, hence need to produce timely financial reports The old system was prone to financial abuse Maintaining an updated Asset Register and a recurring Audit query of financial reports had been cumbersome The Government of Malawi noted that the current version of Epicor was outdated and did not meet the changing needs and requirements for improved financial management and therefore started the procurement of a new IFMIS platform. Solutions and services implemented TTCS Implemented the Integrated Financial Management Information System (IFMIS), powered by SAP, for public sector financial management end-to-end business process management. The following modules were implemented:   Financial Accounting Budgeting Electronic Document Management Procurement and Inventory Management Projects and Contract Management Asset Management Helpdesk   Why IFMIS? The Integrated Financial Management Information System (IFMIS) improves financial management, enhances control over expenditure, produces timely financial reports, and enhances transparency and accountability in government.   Benefits realised The implementation improved the Government of Malawi business processes in the following ways: Improved asset management. It is now possible to record assets and update the Asset register immediately once an asset has been procured. The system provides Commitment control aimed at reducing or eliminating the incidence of commitments outside the system. It is therefore now possible to know the total commitments of an MDA as well as Government-wide. The use of a small number of Pool Expenditure Accounts (Towards TSA) enhances the oversight and management of government cash. The implementation of the Electronic Document Management System (EDMS) addresses the loss of documentation for transactions when required. Helpdesk functionality is ensuring that issues are logged and followed up to resolution. The helpdesk also is used as a knowledge management tool that informs the training needs of users thus ensuring focus and targeted training for end users Increased security to avoid fraudulent activities Improved financial record keeping and management Enhanced transparency and access to information Increased efficiency
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  • Success Stories

    Kenya Tea Development Agency (KTDA) : Operational efficiency and agility through integrated systems

    Overview: KTDA Management Services Ltd provides services to tea factory companies. The company is contracted to manage tea cultivation, handle payments to farmers for green leaf delivery, as well as market the manufactured tea. KTDA also develops and provides technical, financial, and managerial infrastructure support services. Industry: Agriculture Organization mandate: Provides management services to tea manufacturing companies Presence: 70 Offices throughout Kenya Employee count: 1,300+ Website: www.ktdateas.com Head Office: KTDA Farmers Building, Moi Avenue, Nairobi   Challenges before implementation The existing solutions were highly customised, which made it difficult to upgrade KTDA ran multiple disparate systems which limited the global view, thereby compromising data integrity through errors and perpetuating delays Data security was compromised due to lack a of backup systems Unavailability of total business intelligence led to poor decision-making   Why SAP? SAP solutions assist KTDA in operating efficiently through a comprehensive, integrated system that ensures high data integrity, operational transparency, and agility. The power of SAP solutions applied to KTDA’s business operations has built the capacity to empower them to meet their corporate objectives.   Solutions & services implemented Financial and Management Accounting Treasury Plant Maintenance Materials Management Sales & Distribution Production Planning Human Capital Management Organizational Management Personnel Administration Employee & Management Self-Service and Payroll Grower Payments Solution Manager Workflow Security Basis Portal Business Intelligence Analytics   Business benefits Integrated systems ensure that KTDA has a full view of business performance - enabling well-informed decision-making Improved access to real-time information due to a single source of data is empowering KTDA to act on accurate and real-time intelligence Process efficiency has been improved by real-time transaction processing Reduced downtime and enhanced operational efficiency KTDA now has access to up-to-date, comprehensive, and detailed financial information important for strategic decisions Increased automation and process optimisation have reduced operational costs   Download the PDF
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  • Success Stories

    Press Corporation Limited: Elimination of non-value-adding activities and timely processing of financial data

    Overview: Press Corporation (PLC) is a public company incorporated in Malawi, under the Companies Act 1984. It is the largest holding company in Malawi, and has interests in different sectors of the Malawi economy including: financial services; telecommunications; energy property investments; and hospitality and tourism. The highly diversified company has stakes in fifteen companies comprising eight subsidiaries, four joint ventures and one associate. Organization Mandate: Maintaining a leading position in the private sector, and in sectors where potential market growth is ascertained from the global economic and social trends Size: Over 200 employees Presence: Malawi   Challenges faced before implementation Press Corporation Limited was faced with data entry duplication and low speed in processing its financial data. Accessing information across the group was also very difficult. PCL, therefore, sought to find a system that will provide a platform that allows easier consolidation of financial data from the PCL subsidiaries to the head office.   Solutions & services implemented Financial Accounting Financial Controlling Materials Management Real Estate Management Workflow Human Capital Management. TTCS trained super users to be able to carry out transactions in the system and provided post-go-live support.   Business benefits realised Elimination of non-value adding activities, such as data entry duplication Timely processing of PCL's financial data Better information for critical decisions Reduced reliance on legacy systems Improved quality of financial data Improved ability to service customers Enhanced information sharing and access across the group   Download the PDF
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  • Success Stories

    National Oil Company of Malawi: Process automation for enhanced productivity and removal of bottlenecks

    Overview: NOCMA is a government-owned company mandated to manage the country's strategic fuel reserve facilities, promote competition in the oil and gas industry, and to promote oil and gas exploration activities in order to ensure stability and security of supply of liquid fuel and gas products. Industry: Oil and Gas Size: 501-1000 employees   Challenges faced before implementation All sales and purchase transactions were manually processed There was a very low speed in the processing of management reports from transactions done Record-keeping was difficult There were problems in budget implementation due to manual processes As NOCMA continued to grow so did its transactions. At this point, NOCMA realised something had to be done to solve the challenges faced. Management thought of ways to simplify work for employees and the whole organization. A decision was then made to procure an ERP system which TTCS implemented.   Solutions & services implemented Financial Accounting Fleet Management Sales and Distribution Records Management Human Resource Management Payroll SAP Fiori Occupational Health Infrastructure and Support Services   Business benefits realised Enhanced productivity and increased transaction speed Easy access to consolidated management reports that reflect organisational performance  Improved records management that promotes transparency throughout the organisation The electronic records assist in maintaining audit trails for compliance   Download the PDF
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